Tracking Money: How Do You Keep Track of Sales and Expenses?

One of the reasons businesses fail is that they lack planning.

They lack financial planning. They lack planning for the future. It causes major problems and it eventually dooms a business.

That’s why it’s important for every business to keep track of sales and expenses. It keeps you stay on top of your bills, how much overhead you have, and what your profit margin is.

But how do you keep track of sales and expenses?

With consistency and planning. But it also takes a lot more than that.

Here’s a guide that can help you stay on top of finances in your business and put on the path toward success.


The Basics

It’s important to start with the basics of tracking your business spending. If you want complete control of what you’re spending your money on in your business, you need to build a habit that helps you track it.

The first thing you need to do is open a business checking account. You need to check and see how much a bank will charge you to open a business checking account and the monthly recurring fee is.

On top of that, you will also need to take a percentage from your business checking account to your personal account for income. But first, you will need to pay for all of your expenses and put some aside for taxes.

Categorizing the Expenses

It’s important you categorize your business expenses because it helps you compare profit to expenses.

When you categorize your expenses, you know exactly where your money is going. You can determine what you need to cut down on when it comes to expenses so you can earn more of a profit.

Look at Budget and Finance Apps

One of the best ways to keep track of expenses and sales is to have a software program do it for you.

Some of the best software programs connect with your bank account and calculate how much you owe in taxes in the quarter. In addition, these programs can also work as a way for you to track how much income you’re making each month.

Here are some of the best programs to help you get started on tracking expenses and sales for your business.


If you want to track expenses, sales, and much you owe each quarter, there’s nothing better than QuickBooks.

It works for self-employed to small business owners. It can help you categorize certain items that you spend personally or for business.

When quarterly taxes roll around, you have a better idea of how much you owe and how much you earned in a quarter. It will give you an estimation of how much you should pay each quarter based on how much you earned.


Similar to QuickBooks, FreshBooks also has a super easy interface and it allows you to track your expenses. You can see how much you’re making as a profit and how much is a loss.

In addition, FreshBooks also syncs with your bank accounts to automatically track where you’re spending goes.


This is another great platform to manage your expenses and sales for your business.

Bench offers bookkeeping, reviewing your expenses, and it automatically categorizes expenses for you.

Similar to QuickBooks and FreshBooks, you can download receipts on Bench to help you save and track your expenses. It’s ultimately another tool to help you manage the finances of your work better.

Hire an Accountant

If you want to skip the software, you can always hire an accountant to manage all of your expenses and sales.

An accountant will automatically make payments to the IRS for you. They will also create a summary of your financial records to tell you where most of your spending is going.

In some cases, the accountant can help you create paycheck stubs to pay your employees. They can figure out how much tax to take out and how to keep records of all the employees who are getting paid.

Accountants will also make sure that financial statements are up to code and are compliant in state laws. They can also help you if you are ever audited by the IRS.

Automate Bookkeeping

If you want to avoid hiring an accountant, you can choose to find automated bookkeeping software that helps you create paystubs.

Software like Xero, Zoho Books, and more, offer a paystub maker and other accounting tools to make it easier for you to track how much you’re paying your employees.

Overall, the benefits of automated bookkeeping can help you save time and money. You’ll save with an automated bookkeeping account rather than using an actual accountant.

You’ll also have more hands-on control of tracking your expenses and sales.

How do You Keep Track of Expenses and Sales? Now You Know

There are a lot of ways to track expenses and sales. But it’s important to figure out what works for you. You should consider looking at these budgeting apps as well as talk to an accountant about the best way to track expenses and bring in more of a profit.

The more you understand the finances of your business, the more you know how much profit you taking in each month. Understanding your finances can also help you avoid getting audited because you know how much to pay in taxes.

Now you how to keep track of expenses and sales! Now go out and do it.

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Alex huge

I am Professional Blogger and Writer